A Comprehensive Guide on Export Software in Trade

The growth of the business can only improve when it is properly handled and managed by the professionals. Software solutions are the best and the most effective ways for enhancing the growth of the business. In the earlier days, the information of the business is stored on a piece of paper, no matter how important is the document is. But, in this digital world, the software tools helps in executing all the business operations of various industries in a planned and systematic way. Mainly, in the field of export-import; there are various factors that are responsible for perfect compliance. With the help of software applications, you can screen the items in the perfect way rather than the manual screening.

Export Screening- The Best Factor to Find the Competent Exporters

Export screening is one of the major steps while exporting goods across the international borders. Not that all the exporters or the business partners whom you are sending the items are sanctioned or legal. In the earlier days, checking of the export partners, business owners, end-users, customers and the freight forwarders are screened with the help of manual means. This process was quite common in the earlier days, but it involves lots of time and money both. Technical expertise is very important when you are dealing with the manual checking. 

This gives rise to the involvement of software. It is seen that with the help of the manual checking, you cannot screen the bulk amount of lists. This takes lots of time and money. But, when you are taking help of the software applications, they are capable of both individual and bulk screening. There are more than 200 lists that are available under the category of screened and denied lists. The web-based solutions help in screening trade partners, end-users, partners, customers and freight forwarders individually or in bulk. The results are effective and accurate.

 

Difference between Web-Based and Manual Screening-

In the case of the manual screening, it takes a lot of time to give the exact result. Individual screening with the help of the manual means is possible, but not with the bulk screening. If there is any type of fault within the process in the middle of the transaction, then it will not be possible to check manually. But, it is possible with the help of software applications. The web-based solutions are easy to manage and operate. They give the exact results. They are versatile and efficient.

Thus, from the above text, it is clear that software is much better in performing the denied party screening. There are companies like Intredex that offer web-based solutions for the exporters.

A Complete Insight on Company Screening During Export-Import

The United States Government agencies along with the international organizations and other country governments publish lists of business entities and persons that are either denied or otherwise sanctioned. The companies that are falling under the denied or restricted party lists are unable to carry out the business with the U.S. based entities or U.S. nationals and they are prohibited from enjoying privileges of exporting. In the process of screening, if an individual, company or a group conducts a transaction - without previously issued government authorization or license- with the an entity or person whose name  is listed in one of the denied or sanctioned party lists, individual or company can be penalized and be subject to hefty fines. 

Depending On the Screened Lists and Match Is Found, Situations Are-
1.    A definite export prohibition
2.    Certain export license requirement for the export with restricted business parties
3.    The presence of “red flag” during the process of transaction within the sanctioned parties

Due to the improvement of science and technology, there are various complications in this process. It is better to export to sanctioned party lists rather than exporting the goods to third parties that are restricted. In the earlier times, manual checking of the trade parties is carried on to screen whether the export parties is coming under the denied or sanctioned party lists. Restricted party screening is a complex process involves checking each of the entities, end-users, intermediates and so on. The manual screening takes lots of time and expertise. To minimize the involvement of labor and time, the screening is now possible with the help web-based solutions.

There Are Various Benefits of Using Software-

1.    The online tools take very less to screen the trade parties, intermediates, end-users and customers. They give the exact results within short period of time. There is no question of delay and malfunctioning of the software.

2.    They are capable of bulk and individual screening. If you want to screen one single business entity, you can use the software. The bulk screening is used for checking more than 100 entities one at a time.

3.    You can perform customized screening at times depending upon your requirements. This helps the businesses to perform the screening as they want. This helps in reducing time. Tailor-made checking involves false positives with 100% match, help in checking the sensitivity functions. You can choose the process that is suitable for you.

Apart from screening, the process of Export classification is very important. Each of the goods and export products that are falling under the USML lists should have an ECCN number denoting the category of the product. The software is also useful in categorizing the items and giving the ECCN number to them.

Top Things That Are Involved In Export-Import Business

Are you a beginner in the field of import and export and you do not know from where you can start? We all know that the process of import-export is really a difficult process. Several complications are involved in this business. Most of the experienced exporters try to abide by export laws and regulations for avoiding non-compliance. Failing to comply with export regulations is somewhat dangerous for the business entities. There are certain things that should be considered when you have thought to export goods across the international borders. 

Below Are Some of The Points That You Should Keep In Mind To Undergo An Export Transaction-

1.    What Is Involved In The Process of Export?

Before you are beginning to export your goods, you should have a sound knowledge regarding the markets. You should also consider what type of products you are exporting and who the end-users are. You should also keep in mind whether your products are reaching the targeted market or not. Export screening plays an important role in the process of screening. In the earlier days, manual screening was done to check whether the export parties, end-users, freight forwarders, custom brokers and customers are compliant or not. If the parties fall under the denied party lists, they are not able to continue exporting without the export license. In these days, exporters use software solutions to ensure legal trade.

2.   Are You Ready For Export

Assess yourself that you ready to plan the export strategy or not. Professionals working for companies help the exporters to plan the export by arranging seminars and webinars for making them understand each of the processes in brief. It is very important to have proper knowledge and skills regarding how to handle all the issues during the export process.

3.    Do You Require A License?

Starting to export goods along after planning all the strategies is not possible without the proper trade license. If your company is abiding export rules and regulations, then it is having the license. You can only enjoy all the export privileges if you are having a legal export license.

4.    Why Classification of Goods Is Important?

The exports that are exported should be classified in various categories. Export classification is vital for assuring your products are compliant with trade rules and regulations. With the help of software, you can classify items. Some of the products that are defense-related like technical data, software and arms should follow ITAR compliance.

Make Your Trade Compliant With Effective Services from Intredex

Being one of the most difficult and complicated sectors, export-import requires lots of screening process throughout. The series of checking starts from manufacturing of the product to export of the items to the foreign countries, across the international borders. Advancement of science and technology, have paved the way of various scientific inventions in terms of communication and transport. Exporters sitting at one nation can export the products located anywhere across the globe through airways and waterways. But considering all the advantages of shipping, export companies mainly select waterways for exporting their products.

Why Screening Is Important-

Though, introduction of new technology is a boon, there are various disadvantages with it. Crimes and treachery are quite common in these days. Unauthorized customers or export parties if gets access to various products, they can definitely misuse the items, mainly in the case of technical data, arms and other defense items. To avoid all these problems, companies like Intredex Trade Compliance Solutions are offering software for party screening, export classification and much more. Non-compliance in between the export process can be minimized largely by using the online tools. if compliance with the export rules and regulations is not maintained, exporters have to pay large sum of money to the government as a administrative fine, may lose authority to export, cannot able to enjoy export rights without the proper license.

Effective Party Screening-

This step is very important in importing-exporting process. Proper screening of the export parties against the lists of denied and sanctioned parties is very important. Perfect checking is very important as it ensures that export business is complaint with export rules and regulations. Violations of export rules will results in criminal penalties against the companies. The company that is not following the rules and regulations will face bad publicity. In the previous times, manual means were implemented to screen the parties one after another. But it was quite complicated, as it does not give the exact results. Manual screening requires lots of technical knowledge and expert skills. Thus, software can help in bulk or individual checking. With the help of online tools, exporters undergo sanctioned and restricted party screening.

Apart from party screening and license determination, classification of export products is very important. Each of the items that are coming under the USML list should have the ECCN number that help in classifying the item. The products not having the ECCN number, comes under the category of EAR compliance. Thus, if you want to make your trade legal and screened, it is better to take help of the export compliance software from reputed companies.

How the Export Classification Software for Your Business

Exporting and opening your business to the foreign markets are two of the most complicated tasks in the business. Not only the export channels have been widened its wings across the international borders, the number of exporters and customers has also increased a lot. Due to the advancement in science and technology, exporters are trading with nations located in the other continents. In the developed countries like the US, Government is becoming more concerned about how to avoid crimes and illegal trading. It is the duty of the exporters to check the business partners, vendors and customers before exporting their items.

How You Can Develop an ITAR-Compliant Program

If you want to do an export transaction of defence goods and services, you should be ITAR compliant. The full form of ITAR is International Traffic in Arms Regulations. Some of the exporters realize that this process is unnecessary and some consider it to be very costly. But it in the true sense, when you are exporting defence foods and arms across the international borders, you have to follow the rules of ITAR. Failing to comply with regulations can make you face several problems like loss of reputation, low market demand, prohibition of export license and also paying huge administrative fines to the Government.

The penalties are huge. The civil fines are even more than $500,000 and the criminal penalties are $ 1 million per violation. Think it has happened with you? Why not take precautions before you are facing such situations. Complying with the export rules and regulations can be one of the safest decisions when you are exporting defence goods to non-US nations. The defence articles include technical data, services, items and arms that come under the USML list. The item that has the intelligence and military applicability is termed as the defence article. The technical data is the information that is required for production, repair, assembly, modification, testing, operation and design development. ITAR compliance requires the documented system and there are several areas that need to be identified.

HERE ARE SOME OF THE TOPICS THAT SHOULD BE CHECKED :

Corporate Commitment: The International Traffic in Arms Regulations can identify the corporate commitment for organizing the meeting and maintaining the ITAR rules. The compliance program can identify the individuals, who are responsible for ITAR program; the directive from company management describing the company commitment to ITAR and also identify the duties and regulations to maintain the ITAR requirements.

Internal Audit Program: Once you have developed the ITAR program, internal audit process requires the establishment for monitoring the implementation and effectiveness of the ITAR program. The audit process includes documentation of audit results, auditor training, yearly schedule of audit activities and also many more.

Record Maintenance Program: The documents define the activity; keep records of the evidences of all the activities and functions that are taking part. The record control program comprises the secured storage areas, back-ups for the electronic goods, storage of the records and retention periods as well.

All these areas are controlled with the help of export software applications in these days. The online tools help the exporters to maintain compliant with the regulations. Export classification and license determination are some of the important steps that are included to be compliant and have a legal trade.

Improve Your Trade Compliance with Effective Party Screening

With the increasing number of restricted business partners out there, coupled with numerous fast growing logistics in almost all the trading companies, screening with the manual means is really a difficult task to do these days. In the earlier days, most of the business entities used check their trade parties, customers and the end-users of their products through the manual means. But due to increase in the number of entities into business or due to widening landscape of trade around the world it is not possible to screen the companies manually. It requires lots of expertise and time.

Denied party screening is a method that a business entity conducts in order to ensure that it is not engaging with the denied and/or restricted parties listed by the government agencies. There are two types of lists - denied and sanctioned party lists. As long as the end-use application of the goods and services is permitted by the sanctioning government entity it can be approved to do business with the companies that are falling under the sanctioned lists. But for those which are falling under the denied lists mean that conducting business transaction with such entities is prohibited unless an export license or other authorizations obtained from the respective government agency. It is not always possible for the companies to check their business partners manually. Thus, most of the organizations have taken help of various software solutions for managing restricted party screening. One of the important features of the restricted party screening solutions is that it takes very less time to screen the business entities and check whether it falls under the restricted party list or sanctioned party lists.

The software solutions help the companies to compare the trade parties with the recently denied party lists. It is very obvious that these party lists are accurate and updated in a regular manner. There are several global lists that must be referred by the companies when taking hold of the international business. With the increase in the number of various government agencies and the export lists are also updated, most of the organizations are observing a productivity drain if the compliance team is maintaining the compliance program manually. Taking many days to complete the party screening is not acceptable when the order has to be shipped within the single day. If the business entity wants to ensure total compliance in the process, it is better to screen the export parties against the lists.

An automated restricted party screening solution is flexible and takes very less time to ensure that the export is compliant with the regulations of the U.S. number of trade parties, control, and timing are some of the considering factors to considering when you are taking the effective RPS solution. Always search for the online solutions for the points like when the party to the transaction process is known, when the restricted party lists are updated by the government and if there is a material change in the process of the transaction.

Thus, it is clear that it is very important to take help of the party screening and export software to effectively maintain compliance in the business process. The online tools are effective bulk and individual screening as well.